TABLE OF CONTENTS
- Hourly Employee Vacation Request
- RGM Vacation Request
- Employee Rate Change Form
- Employee Request for Transfer Form
- Additional Forms
All approved MPH forms and documents can be found on the Michigan Pizza Hut -RGM Site
Our system tracks the progress of form submissions and it is critical that your approval or rejection of a form is done in a timely manner. The approval or rejection should only be done using the buttons within the email. Forwarding or replying to the power automate email will not trigger the correct steps and could cause delays in payroll processing.
If you have previously saved these documents to your local computer please deleted them and begin using the new forms.
The following forms are the biggest change effective January 2025. Hourly Employee Vacation Request, RGM Vacation Request, Employee Rate Change Form, and Employee Transfer Request Form. These forms no longer open in office and require you to save and download before sending them to Payroll. The new forms start with a link and automatically move to the ASL for approval and then to Payroll for final processing.
Hourly Employee Vacation Request
There is not action needed by an ASL for this for prior to getting submitted to payroll. Once a RGM submits this form, it automatically goes to payroll.
Hourly employee vacation request forms should be submitted before the close of the payroll date the vacation request is for. It is not required for a RGM to get form approval from their ASL. It is assumed that the ASL is aware of hourly employee vacation request.
RGM Vacation Request
The RGM vacation request form works similarly to the hourly employee vacation request form. This form needs to be submitted before the close of the payroll date the vacation request is for.
Once a form is submitted it is sent to the current ASL for approval.
Approving a vacation request
After a RGM submits the form, you will receive an email from "Microsoft Power Automate" <flow-noreply@microsoft.com>. Check your other folder and additionally the junk folder if this isn't received.
When approving a vacation request, verify all data in the form in correct.
Click the approve button and if necessary, add a comment. This comment is sent to Ginger along with the approval of the vacation request.
Rejecting a vacation Request
After a RGM submits the form, you will receive an email from "Microsoft Power Automate" <flow-noreply@microsoft.com>. Check your other folder and additionally the junk folder if this isn't received.
Reasons to reject a vacation request form:
Incorrect beginning and ending dates.
Not eligible for vacation time
Reasons discussed with Director of Operations
Click the reject button and put a comment to the reason for the rejection of the vacation time. An email is sent back to the store's email with a reason for rejection. Do not ignore vacation requests if you don't approve them. There needs to be a rejection status applied if you do not approve the request.
Employee Rate Change Form
Rate changes require the approval of the ASL before payroll processes the changes. Submitting this form does not automatically update the employees wages in FMS and in Hot schedules. This will need to be done after the ASL approves and at the start of the correct pay period. When entering information into this form, it should be spell the name exactly as it is in FMS and Hot Schedules.
Approving an employee rate change request
After a RGM submits the form, you will receive an email from "Microsoft Power Automate" <flow-noreply@microsoft.com>. Check your other folder and additionally the junk folder if this isn't received.
When approving a rate change request, verify all data in the form in correct. Pay attention to the current rate and the new rate. Also, do not approve a rate change if the rate effective date is a previous payroll start date. A RGM should have a conversation with you prior to submitting this form if the form is being submitted late. Arrangements should be made with Payroll and the Director of Operations when such incidents occur.
Click the approve button and if necessary, add a comment. This comment is sent to Ginger along with the approval of the employee rate change request.
Rejecting an employee rate change Request
After a RGM submits the form, you will receive an email from "Microsoft Power Automate" <flow-noreply@microsoft.com>. Check your other folder and additionally the junk folder if this isn't received.
Reasons to reject a rate change request:
Incorrect name
Wrong or past dated payroll start date
New rate of pay amount to high or not what was discussed
Disagreement of performance rating or promotion
Click the reject button and put a comment to the reason for the rejection of the vacation time. An email is sent back to the store's email with a reason for rejection. Do not ignore rate change requests if you don't approve them. There needs to be a rejection status applied if you do not approve the request. It is not enough to call the manager and discuss the rejection. You need to click reject in the email so it is cleared out of Ginger's spreadsheet.
Employee Request for Transfer Form
Request to transfer employment with Michigan Pizza Hut to another store. Sending and receiving store managers are in agreement with the transfer and the current store ASL is aware and ready to approve the request. Employee transfers should be in place ahead of the next beginning pay period.
When entering information into this form, you should spell the name exactly as it is in FMS and Hot Schedules. This includes the Current Rates 1 - 3.
Approving an transfer request
After a RGM submits the form, you will receive an email from "Microsoft Power Automate" <flow-noreply@microsoft.com>. Check your other folder and additionally the junk folder if this isn't received.
When approving a transfer request, verify all data in the form in correct. Pay attention to the current rate aAlso, do not approve a rate change if the rate effective date is a previous payroll start date. As the current ASL you are responsible for working with the transferring store's ASL on confirmation of this transfer.
Click the approve button and if necessary, add a comment. This comment is sent to Ginger along with the approval of the employee transfer request.
Rejecting transfer Request
After a RGM submits the form, you will receive an email from "Microsoft Power Automate" <flow-noreply@microsoft.com>. Check your other folder and additionally the junk folder if this isn't received.
Reasons to reject a rate change request:
Employee is not in good standing
Transferring ASL does not approve of the the transfer
Wrong information given in the transfer form
Click the reject button and put a comment to the reason for the rejection of the transfer request. An email is sent back to the store's email with a reason for rejection. Do not ignore transfer requests if you don't approve them. There needs to be a rejection status applied if you do not approve the request.
Additional Forms
Additional forms take you to all the other fillable PDF forms. These forms should not be downloaded to your computer. Rather, always got to the Michigan Pizza Hut -RGM Site to access the forms. This section does have links to the submission forms for vacation requests, rate change requests and employee transfer requests. They are the same forms explained in the article above.
Because the fillable PDF forms contains sensitive information, the document should be filled out and then printed. DO NOT save the document to your computer after filling it out. After printing prepare to send the document in with your next weekly books to the MPH office.
As the ASL you need to enforce the standards of not saving these documents to the computer and not keeping the previously filled out forms on the computer. Sensitive information like this should be printed and then closed out. All documents need to be mailed to the office with current week's paperwork.
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